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Closing week email templates
Signing, walkthrough, funding, and the one email people actually keep.
The bracketed words are placeholders. Swap them for the real names and dates, or paste these into ClosingDay and they fill themselves in per deal.
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Subject
Closing week on [Property Address]
Hi [Buyer First Name],
We close on [Property Address] on [Closing Date]. Here's how the week runs.
You'll get the Closing Disclosure before signing. Read it and tell me straight away if a number looks wrong. Bring photo ID to signing. Your final funds go by wire, and you must confirm the account details by phone with [Title Company] on a number you look up yourself before sending anything.
The walkthrough happens shortly before signing so anything we find can still be dealt with.
[Your Name]
Subject
Final walkthrough on [Property Address]
Hi [Buyer's Agent],
Can we get the final walkthrough on [Property Address] booked before [Closing Date]?
If agreed repairs were done, your buyer should check those specifically rather than walk through generally. If anything is wrong, I need to know while there is still time to do something about it.
[Your Name]
Subject
[Property Address] is closed
Hi [Buyer First Name],
[Property Address] recorded today. It's yours.
I'll send the complete file shortly, with every document you signed or received during the transaction. Keep it somewhere you'll find it again, because your accountant will want it and so will you if you ever sell.
It was a pleasure working your file.
[Your Name]
These are already in ClosingDay
All 28 templates come with a new account. Upload the contract once and ClosingDay reads the address, names, price and dates off it, so the bracketed words come out filled in on every email about that file. Move the closing date and the deadlines in your templates move with it.
Would you send these?
These were written for coordinators, not by one. If a line here would embarrass you in front of a client, we would genuinely rather hear it.
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