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Inspection and repairs email templates
The window where a deal most often changes shape. These keep the dates straight while people negotiate.
The bracketed words are placeholders. Swap them for the real names and dates, or paste these into ClosingDay and they fill themselves in per deal.
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Inspection period closing
Subject
Inspection period on [Property Address] ends [Inspection Deadline]
Hi [Buyer's Agent],
The inspection period on [Property Address] ends [Inspection Deadline].
Can you let me know whether inspections are done, and whether your buyer intends to request repairs, move forward, or ask for an extension? If a repair request is coming, I'd rather have it early than on the last afternoon.
[Your Name]
Repair request sent to the listing side
Subject
Repair request on [Property Address]
Hi [Listing Agent],
Attached is the signed repair request for [Property Address], along with the inspection report it came from.
We're working to the inspection deadline of [Inspection Deadline], so a response before then keeps us on the contract timeline. Let me know if your seller needs more time and I'll get an extension drawn up rather than let it lapse.
[Your Name]
Repairs agreed, closing out the contingency
Subject
Inspection resolved on [Property Address]
Hi everyone,
The repair agreement on [Property Address] is signed by both sides and in the file. The inspection contingency is satisfied as of today.
Agreed work needs to be finished and documented before we walk through. I'll ask for receipts and photos as they're done rather than all at once at the end.
Our next date is [Appraisal Contingency Deadline].
[Your Name]
These are already in ClosingDay
All 28 templates come with a new account. Upload the contract once and ClosingDay reads the address, names, price and dates off it, so the bracketed words come out filled in on every email about that file. Move the closing date and the deadlines in your templates move with it.
Would you send these?
These were written for coordinators, not by one. If a line here would embarrass you in front of a client, we would genuinely rather hear it.
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